EOSS Internal Guidelines
EOSS Deadlines
| Budget Unit Level | Due Date (Submitted by noon) |
|---|---|
| Career Services | January 17th |
| Disability Resources | January 17th |
| Student Media & Creative Services | January 24th |
| Sun Devil Fitness (including Wellness) | January 24th |
| Health Services & Counseling Services (including Wellness) | January 31th |
| Tempe Memorial Union & Dining | February 14th |
| Housing | February 14th |
| New Student & Family Programs | February 21st |
| Outreach | February 21st |
| Tempe Dean (exclude student government accounts shown below) | February 28th |
| ASUW Student Activities & Conference Services | March 6th |
| Deans (West, Ptech & DPC - include all accounts not mentioned elsewhere; exclude student government accounts shown below) | March 6th |
| Student Government (accounts PG02363, PG07677, PG02512, PG02494, PG07678, PG02385, PG02391, PG07694, PG02529, PG02447, PG07684) *NOTES: We will load anticipated Student Government budgets into STAR to meet budget deadlines. Do not load FY21 PAB, intramural or other accounts funded by transfers from Student Government GPF-PGM accounts, but load FY20 estimates by March 14. |
FY20 estimates: March 14th FY21 requests per Dr. Rund’s instructions on forms provided to students |
| ASU Prep | April 24th |
EOSS business operations matrix
| HR Action | Supervisor | BOM | Director/Dean | Reference |
|---|---|---|---|---|
| New Hire/Recruitment | Yes | Yes | Yes | https://cfo.asu.edu/recruitment |
| Promotion | Yes | Yes | Yes | https://www.asu.edu/aad/manuals/spp/spp403-08.html |
| Replacement | Yes | Yes | Yes | |
| Reorg | Yes | https://www.asu.edu/aad/manuals/spp/spp216.html | ||
| Employee Relations | Yes | Yes | Yes | |
| Invol Termination | Yes | Yes | Yes | https://www.asu.edu/aad/manuals/spp/spp1011.html |
| FMLA | Yes | Yes | https://www.asu.edu/aad/manuals/spp/spp705-01.html | |
| Merit | Yes | Yes | Yes | |
| Training/POC | Yes | |||
| Benefits/Comp | Centralized referral | Centralized referral | Centralized referral |
Trip approval workflow
| Trip Request | Cost Center Manager/ Grant Manager |
ATO | Dean/VP | Risk Management |
|---|---|---|---|---|
| All requests | X | X | ||
| Request is > $5,000 | X | X | X | |
| Destination with a risk level of 4 or 5 | X | X | X | X |
| Expense Report | Cost Center Manager/ Grant Manager |
ATO | Dean/VP | Risk Management |
| All requests | X | |||
| Expense report is > 20% and $200 of the amount approved on the trip request | X | X | ||
| Expense report is > $5,000 and the approved trip request was < $5,000 | X | X | X | |
| Expense report filed 60 days after the trip ended | X | X | X | |
| Expense report with business or first class airfare | X | X | X | |
| Expense report with a business meal where the amount per person > $40 | X | X | X |
Financial operations group expectations
| Fiscal and Operation Activities | Recommended Frequency |
|---|---|
| Reconcile payroll | Biweekly |
| Perform DTA function (as required) | Biweekly |
| Clear WorkDay Inbox | Weekly |
| Upload Pcard backup documentation to WorkDay | Weekly |