ASU faculty, staff and students who travel on ASU business must file a travel claim both for insurance purposes and in order to be reimbursed for any expenses incurred during travel status. The pre-travel request also provides the traveler with ASU insurance coverage in travel status even if no cost is incurred to the traveler or university. EOSS policy limits travel advances without prior approval from the Senior VP fiscal office. Find university guidelines, policies and more on ASU’s Travel page.
Helpful tools related to traveling on ASU business and to assist with the travel process:
View My ASU Trip
Parking, transportation, reimbursements and public transit passes
Please visit the ASU Transportation website for information on ASU transit/public transportation passes, local shuttle service.
Please note: Departments may not allow employees or students to use university-purchased bus or light rail passes to commute between home and ASU or to any other locations when not on university business.
Visitor parking/Parking validations
A parking sticker distribution log must be maintained by the department. The log should include: date, # of stamps given, ASU requestor’s name, name of visitor, reason for visit. A parking permit use log must also be maintained by the department. The log should include at a minimum: name, title, date, reason for use. It is against ASU policy to provide parking stickers or permits to ASU students or employees unless they are attending a meeting or conducting ASU business at another campus location. (FIN 401-03)
Instate Travel Mileage and Parking Reimbursement If traveling for ASU business to other locations than worksite mileage,parking, taxi and car expenses can be reimbursed. The Reimbursement for mileage, parking or rideshare expenses form will need to be filled out and sent to your fiscal team to process.
