Compliance and audit

Please see the University provided Best Practices and Guidelines for ordering /purchasing Wireless Devices: https://www.asu.edu/fs/documents/Best_Practices_Wireless_Devices.pdf

Arizona State University departments and registered student organizations must use authorized catering service for on-campus events. Due to liability issues it is imperative that individuals representing ASU through University functions ensure that all risk management concerns are addressed by securing approved catering services as outlined in the following information. ASU funds may not be spent to purchase food from businesses not contracted with ASU or on the Approved Food Providers List.

A contract is a voluntary, deliberate and legally enforceable agreement between two or more competent parties. A contractual relationship is evidenced by an offer, acceptance of the offer and a valid (legal and valuable) consideration. A contract is made when the parties agree to do certain things in exchange for something of value. Contracts can be written or verbal, formal or informal.

Students and most staff may not enter into contracts or purchase agreements committing university funds. Anyone who enters into a contract may become personally liable for the financial obligation. The university president has designated contract signature authority for a limited number of university employees. Employees cannot sign contracts on behalf of ASU. Signing contracts on behalf of the University may result in personal liability and loss of insurance coverage for the employee . The only exception/event where an employee can sign a contract is banquet event orders or catering agreements under $5,000 that are for food only and can be processed with a Business Meals form. All contracts should be reviewed by your unit leadership and send to your fiscal lead, so that they can work with Purchasing for approval. Some templates for contracts can be found on the OGC site: https://ogc.asu.edu/forms/contracts-forms

For a list and description of signature authority levels within EOSS, please see https://ogc.asu.edu/contracts-authority/eoss

All unwanted and broken ASU property must be disposed of through Surplus Property. To send items other than computers, printers, faxes to Surplus Property:

• If you have access to the online Surplus Property system: submit a Disposal Request. 
• The approver is the person set up in surplus as Department Manager
• Information needed to submit the request:
  • What the item is
  • Condition – good, fair, poor
  • The ASU property ID number, if any
  • The location where the items will be when Surplus Property comes to pick them up (building and room #)

To dispose of copy machines, please contact https://cfo.asu.edu/print-copy-and-scan-equipment

Please see the required form to document and track University equipment used off site.

The OGC briefing paper concerning Conflicts of Interest addresses who is covered by the University's conflict of interest policies, including -ASU researchers, what constitutes a conflict of interest, and provides links to the applicable policies, the Disclosure of Substantial Interest form and relevant instructions

ASU claims ownership of numerous designs, insignias, logos, names, seals, slogans, sounds, words and other symbols associated with ASU. These are trademarks and are the exclusive property of the Arizona Board of Regents for and on behalf of Arizona State University. For more information, see https://brandguide.asu.edu/brand-elements/trademarks-licensing 

Manufacturers of any products and providers of any services using or in connection with any ASU logos and trademarks must be licensed by ASU. Below is a list of authorized vendors.