Budget information

This page gives details on university account types, university fees, and general university budget terms.

University Account Structure

General Operating Tuition/General Operating Appropriation (GOT/GOA)

Formerly referred to as “state” accounts

• General Operating Appropriation/General Operating Tuition accounts are accounts funded by legislative appropriation. These accounts should be spent in full each year prior to local accounts. 
• EOSS currently only has “GOT” accounts, as “GOA” accounts are appropriated for the purpose of academic instruction only. 

Mandatory Student Fee (MSF)

Mandatory Student Fee accounts are funded by student-initiated fees. These are deposited directly by Student Business Services after charges post to student accounts (typically happens in batches sporadically thru the year.)

Auxiliary (AUX)

Auxiliary accounts receive revenue as part of their operation (Housing, Dining, Memorial Union, SDFC). These accounts are relatively unrestricted but highly monitored by the University.

Non-Local Tuition (NLT)

Non-Local Tuition accounts receive their funding from the central budget office. These accounts should be utilized prior to student fee funding and local unrestricted accounts and are highly monitored by the University. Units may lose funding if not spent appropriately and each year.

Local (LCL)

Local Accounts are a general type of account and the most common in EOSS. These are fairly unrestricted.

Reserve (RSV)

Reserve Accounts help auxiliaries and other divisions fund repairs and maintenance, put aside for future use,  and to make debt service payments. These accounts are restricted to the purpose of the account (typically maintenance and repair).

Grant

Grant Accounts are utilized to receive grant funding and manage related expenses. These accounts are subject to all rules and regulations of ASU local accounts as well as sponsored restrictions. Funds can roll over or be year to year, depending on the grant/sponsor.

Gift

Gift Accounts (including Foundation accounts) are utilized to receive gifts (including ASU Foundation funds) and manage related expenses. Funds are received via the ASU Foundation and then transferred to these gift accounts. Foundation typically charges 5% and therefore the gift accounts are not subject to ASU’s 8.5% ASC.
* Order that Non-GOT/GOA accounts should be spent from: 

1. NLT
2. MSF/Fee
3. Local/AUX

University Fees and Related Account Information

Administrative Service Charge

8.5% is charged as a fee to all transactions on local accounts.
Transfers and cost of sales are exempt from this fee.

Risk Management and Netcom

These fees are charged on all payroll expenses on all accounts. These rates are subject to change annually. 

ERE/Benefits

Benefits are charged according to personnel category and charged on payroll expenditures. The current ERE rates are located below on the ASU CFO website.

EOSS Internal Service Charge

ISC is an EOSS “Internal Service Charge” charged on all transactions (except transfers).

• Most EOSS accounts are charged a 3% ISC fee.
• Accounts focused on student organizations and student government are often ISC-exempt.

*GOA/GOT (previously referred to as “state” accounts) incur fees similar to other/local accounts. In prior years, these accounts were not charged Risk Management but now do incur this expense.
 

University Budget Terminology 

Gift

Funded by a donor, could be for a scholarship or a specific purpose. Does not require terms and conditions or have conditional deliverables. Is paid via Foundation directly (for scholarships, flowers or alcohol) or transferred to an ASU local Gift account (see above for account information).

Grant

Funded by a sponsor, has definite terms and conditions, rules, reporting, and deliverables. Funded can be routed thru Foundation or OKED. OKED sets up the account as a GR account in Workday (see above for account information).

General Operating

Formerly “state” accounts; funded by central allocations.

Transfers in, out, net

Includes all transfers between ASU accounts for payment or internal budget allocation.

Beginning Balance

Includes rollover funding from the prior or current year (what was left over after Revenue minus Expenses). 

Net Operating Margin

Revenue minus Expenses, not inclusive of any former one-time rollover balances. This amount shows how much is being spent and sustained by incoming revenue for the year. Any amount unspent will be reflected in a rollover/ending balance. Any amount spent in excess of the current year revenue will need to be covered by the former year beginning balance or other means. Any amount spent in excess of current year revenue shows that the unit is spending more than it is bringing in and will need to adjust/address in order to be sustainable in coming years.