Event Guidelines

ASU has released guidelines regarding ASU Community of Care protocols for in-person events and meetings in ASU venues. The guidelines are based on current public health recommendations, government policy, and Board and University policy. These guidelines are in effect until further notice.

View Event Guidelines


Who can request a meeting room

  • ASU departments may request space at any time throughout the year, up to 2 years in advance.
  • Student organizations registered with the Student Organization Office can request space at any time during the current academic year. To accommodate all registered student organizations, each group is limited to 1 room per week.


Reservations for events and meetings in the Memorial Union and Student Pavilion can be made by completing the  MU/STPV event and meeting services request form. For questions regarding use of the space please email, call 480-965-3406, or visit the office located on the main level of the Memorial Union behind the Information Desk.

Additional information

When making a reservation with Event and Meeting Services, please provide the following information:

  • Preferred date of event (and alternative dates if possible)
  • Time and duration of event
  • Expected number of persons in attendance
  • If food and/or beverage service will be ordered
  • Audio/visual and set-up needs (Please note: An appointment with a staff member may be necessary)

Your reservation will usually be processed within two full working days of your request. A confirmation will be provided when the reservation form has been verified and signed. Late requests for changes, additional rooms or equipment submitted less than 3 full working days of the event will be assessed a late request fee.

Event diagram accessibility: For event diagrams, event coordinators can provide additional assistance and resources to any individual as needed or requested.  For assistance, contact: Event & Meeting Services, 480-965-3406 or

Student Pavilion

For information on the Student Pavilion please visit: