Assembly Committee Work
Committee work is where the Assembly truly takes shape. Assembly members become “experts” on the topic(s) by which their committee is charged. The Assembly and Executive Branch relies on opinions and recommendations from each committee in its area of expertise.
Committee work that can be expected:
- writing of Assembly bills
- review of Assembly bills
- recommendations on existing Assembly bills
- preparation of policy papers
- preparation of recommendation papers
- event planning
- budget considerations
Committees should prepare the following documents:
- A brief one-page summary of the scope and goals of the committee
- A timeline of tasks to be completed
- Minutes of every meeting (should be maintained by the chair, and be available upon request)
- Monthly reports of committee progress (Should be submitted to the President of the Assembly prior to the Assembly meeting to be included in Assembly packets. Each committee will give an oral report of committee progress at each Assembly meeting)
Every committee should provide a one page summary, timeline of tasks, and monthly (or as many as is needed) reports to the Assembly President. Depending upon the scope of the committee, your committee may also be asked to send reports to the Vice Presidents and President of GPSA.
The Role of Committee Chairs
The goal for the Committee Chair is to provide the Committee with the structure it needs to complete the tasks, including:
- Scheduling meeting time, location, and reservations
- providing the necessary tools and documents for committee tasks
- developing an agenda for each meeting
- facilitating communication between members of committee
- facilitating communication between committee and other people
The Chair should appropriately schedule tasks to be timely and also take into consideration the time limitations of the various members of that committee.
To this end, the Chair is ultimately responsible for making sure that documents and events produced by the committee are professional and representative of GPSA, as these are ultimately public documents for the entire university.
*GPSA Bylaws call for certain committee chair and member positions to be afforded to the Assembly President, the Assembly President pro tempore, the Vice Presidents, and some directors.