Student Information about Disciplinary Procedures

Student Information about Disciplinary Procedures

In any disciplinary proceeding, the student or student organization’s student representative has the right to:

  • Notification of the alleged misconduct
  • Know the source of the allegation(s).
  • Know the specific alleged violation(s).
  • Know the sanctions, conditions and/or restrictions which may be imposed because of the alleged misconduct.
  • Be accompanied by an advisor at any disciplinary hearing; the advisor may be an attorney.
  • Refrain from making any statement relevant to the allegation(s).
  • Know that any statements made by the student or student organization’s student representative can be used during the proceeding.

Questions regarding your rights can be addressed anytime before or during your scheduled meeting.

 

Questions frequently asked by students:

What is the ABOR Student Code of Conduct?

The Code sets forth the standards of conduct expected of students who chose to join the university community. You may view the code online.

What is a First Notice Letter?

It is an official notification that is electronically sent, informing a student that there is an allegation of their involvement in a possible Code of Conduct violation. The letter briefly discusses the incident, includes corresponding information about the Student of the Code of Conduct, and provides the student with information regarding a mandatory meeting with a Student Rights & Responsibilities (SRR) staff member.

What if the meeting is scheduled at a time when I can’t make it?

Meetings are scheduled around students' class schedules. If you can't make the meeting time that has been scheduled, please contact the office prior to your meeting time to schedule another appointment.

What if I don’t show up to the meeting?

If you fail to attend the meeting a decision may be made in your absence without your involvement. A hold may also be placed on your academic record, meaning that you could not register, add, or drop a course.

What if I didn’t do what the letter says I did?

This is why it is important for you to meet with the SRR staff member (the date/time of which is provided to you in the First Notice letter).This meeting provides you with a chance to discuss the incident and any special circumstance that is relevant to the situation.

What happens in the meeting?

The meeting serves as an educational conversation between the student and the SRR staff member. The SRR staff member will discuss the conduct process and the alleged incident. The student will be provided with an opportunity to present relevant information regarding the incident. The SRR staff member will also use this time to gather any additional information needed. The SRR staff member may resolve the case at this meeting or may schedule a follow-up meeting if necessary.

How do I prepare for the meeting?

  • Review the First Notice letter
  • Review the ABOR Student Code of Conduct
  • Create a list of questions you would like to ask
  • Determine if you would like an advisor (support person) present with you at the meeting

Who will be at the meeting?

Students will have a one on one meeting with the SRR staff members. Students may bring an advisor (support person) with them if they wish.

Do I have to answer questions?

No, but it is in your favor to do so. The meeting is meant to be an educational conversation between the student and the SRR staff member.

Does the SRR staff member meet with “witnesses” to the incident?

Based on the information that you present in the meeting with the SRR staff member, they may need to talk with others who observed the incident.

What happens after the meeting?

Based on all of the information that is gathered on the incident (which may take a few days), a decision is made regarding whether you are in violation of the Code. If you are found to be in violation, a decision is also made about how you will be sanctioned. In another electronic letter, you will be informed of all such decisions. (Due to FERPA, you will not receive information on decisions that are made about other students-even if other students are involved in your case.)

What is a sanction?

When a violation of the ABOR Student Code of Conduct takes place, sanctions are imposed. Sanctions are meant to be educational, not punitive. Sanctions affirm the university standards and help students make better choices in the future.

How is a sanction determined?

Several factors are considered in sanctioning a student including, but not limited to: their role in the incident, their conduct history, the severity of the incident, and the impact of the incident on the campus community.

Can I appeal the decision of the SRR staff member?

Decisions are final, unless the student requests a hearing to review a decision of suspension, expulsion, or revocation of a degree.

Is there anything else that I should know about suspensions and expulsions?

ABOR requires Arizona State universities (ASU, NAU, and the U of A) to notify one another of students that have been suspended and expelled. In the case of a suspension, when the time of suspension is nearing the end, the student desiring return to ASU must reapply for admission. Before readmission to ASU is granted, the suspended student must meet with a SRR staff member. At that point, conditions for readmission and additional sanctions may be set. ASU will not grant readmission to an expelled student.

Will my parents find out about my conduct issue?

Conduct proceedings are confidential and in most cases are not shared with anyone. However, if you continually find yourself in difficulty and/or regularly places yourself in risky or dangerous situations, the SRR staff member may involve parents in order to best support you.

How is confidentiality handled?

Due to the confidential nature of conduct cases, the person filing a complaint against a student or a student organization will not necessarily know the outcome of the case unless it is a necessary part of the sanctioning process.

Is my discipline record a part of my permanent academic transcript?

Most discipline issues are not a part of the permanent academic transcript, but are maintained separately. However, some cases involving academic dishonesty, or those incidents resulting in expulsion from the university, may be permanently indicated on the transcript.

If I am found in violation of policy, how long is my conduct file kept?

Most conduct files are kept for three years following completion of the final sanction. In cases involving suspensions, files are kept for five years following completion of the final sanction. In cases that involve in serious threats of violence, academic dishonesty, and/or expulsion, conduct records are kept permanently.

Is there anything else that I should know about academic dishonesty?

Each student must act with honesty and integrity, and must respect the rights of others in carrying out all academic assignments. Allegations of academic dishonesty are typically handled at the college or school level. Please click here for more information.

I am planning to attend graduate school. How should I handle past conduct issues that I had when completing graduate school applications?

Most applications to graduate school include a question about past conduct issues. Students are strongly advised to answer this question honestly, as doing otherwise would be a violation of the Code of Conduct. If such a violation is discovered, this could cause a student to be removed from a graduate program. A minor violation is generally viewed as just that, and is not worth it to be dishonest about it. Falsifying information is seen as very serious.

I was arrested off campus. Since the arrest took place off campus, why do I have to answer to ASU?

The Code of Conduct applies to ASU students both on and off campus, which is common among universities. ASU police routinely receive reports from city police in the surrounding communities. When students are arrested, they must answer to both the city as well as to the University. These processes are unrelated to one another.

I am studying abroad. How does ABOR’s Student Code of Conduct apply in that situation?

As long as you are an ASU student, you are held to the policy outlined in the ABOR Student Code of Conduct.

I have been sanctioned to participate in a mental health/substance abuse assessment with ASU Counseling Services. Why is this?

This is done whenever the SRR staff member is concerned about the well-being of a student and wishes to utilize the expertise of an appropriate mental health professional. Referrals are made in order to support the student's well-being, and are not meant to be punitive.

I have a disciplinary hold on my record. What is this, and what do I do to get it removed?

A disciplinary hold is given whenever a student has failed to complete a sanction by the deadline, failed to attend a meeting with SRR, or was not currently enrolled when the alleged violation was reported. It is recommended that you contact the SRR staff member and/or refer to any letters that you previously received from them, following all of the instructions that are given.

 

Emergency Notification Protocol

The Office of Student Rights and Responsibilities reserves the right to contact parents/guardians or identified responsible parties related to any student safety concern or serious student issue. Federal legislation allows Arizona State University to notify parents/guardians of student misconduct that results in the student being found responsible for violation of the alcohol/drug policy on campus. Notification to parents/guardians is at the discretion of the Hearing Officer in the event he/she feels there is a concern to be conveyed to parents/guardians.

 

Additional Resources

Records Family Educational Rights and Privacy Act of 1974
ASU Student Conduct Record Retention Policy
Role of an Advisor in the Investigate Process