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Faculty/Staff

Arizona State University values inclusivity as a part of its Charter. As an employee of the University you have a responsibility to ensure your course is accessible for all students. Student Accessibility and Inclusive Learning Services is here to support your efforts to ensure accessibility.

 

Faculty Portal Information

Instructors can review accommodations, assigned notetakers and timed assessment accommodations through the Instructor Portal. To log into the Faculty Portal, follow the steps below:

 

1.


Click
Faculty Portal link

2.


Sign in using ASURITE

3.


Click “Continue to view student accommodations”

 

Faculty Notifications

Instructors will be notified of the accommodations per student per course. Notifications are typically sent at the beginning of the semester or following the accommodation request from the student.

 

Important Note

If you are a university employee or otherwise requesting workplace accommodations, those accommodations must be requested through the Office of Equity and Inclusion.

Accommodations

A reasonable accommodation is made to allow a student with a disability to have equal access to the program, course, or activity. Accommodations in higher education are typically those adjustments that allow students to demonstrate their knowledge in a way that mitigates the impact of the student's disability. An accommodation determined by Student Accessibility is considered reasonable unless it:

  • Fundamentally alters the academic requirement.
  • Causes an undue hardship to the university.
  • Poses a direct threat to health and safety.

Fundamental alterations include anything that would alter/change the learning objectives, expectations or goals for the course and accommodations that alter the performance requirements. If an instructor believes an accommodation is unreasonable they can contact Student Accessibility and Inclusive Learning Services at 480-965-1234 or the specific Accessibility Consultant who contacted them regarding the specific accommodations.

Accommodations may include:

Frequently Asked Questions for Continued Online Learning

 

Student Accessibility and Inclusive Learning Services staff will continue to be available. If there is an accessibility concern related to your course, regardless of how the course is being delivered, please contact the office at 480-965-1234 or email us at student.accessibility@asu.edu.  If you have received an email from one of our Accessibility Consultants, feel free to reach out to them for assistance.

 

 

The first step would be to familiarize/re-familiarize yourself with the students who are in your course and what accommodations they require. The best way to access this information is through the instructor portal.  Once you review what accommodations are needed you may find that little needs to be adjusted

 

Students can request accommodations anytime throughout the semester, so it is possible you could receive a notice anytime while the class is in session. We encourage students to request accommodations early so faculty notification can be sent out prior to the start of the semester. Faculty can also check the Faculty Portal for information about students registered with Student Accessibility and taking their course.

Faculty have access to the instructor portal.  Faculty are able to see the students registered with Student Accessibility for any classes you are teaching that have requested accommodations. If there are no students requesting accommodations, you will not see anything in the portal. If additional faculty (TA or similar) need to be added, please let us know so we can manually add them.

If additional faculty or TAs need to be added, please let us know so we can manually add them.  Send an email to Student.Accessibility@asu.edu and provide the following information:

  • SLN for the course(s)
  • Name of  instructor or TA’s
  • ASURITE username of the person we need to add
  • Email address of the person we need to add

In order to provide the extended time accommodation for online courses, the timing of the online exams and/or quizzes needs to be adjusted. Here are video instructions for Canvas. There are also instructions within this Canvas course

You can also watch the following ASUOnline video

The first question to think through is how are you providing your exams to the rest of your class? 

If you are using an online platform, then you would ensure students have access to their accommodations through that same platform. We are highly encouraging all faculty to administer their exams remotely to reduce the need for students with disabilities to come into a location.  This is recommended as a way of adhering to CDC recommendations and being mindful that many students registered with our office are also more susceptible to illnesses.

If you are requiring students to take their tests in person and you are not able to provide the accommodations, Student Accessibility will work with you to figure out how to best facilitate the exam to ensure students receive their accommodations.

 

If the exam is being administered online, students with disabilities would take their exams using the same platform utilizing their accommodations. Student Accessibility will administer any exams for courses that may still require that they be in person.

 

If you have students with accommodations such as interpreters, CART, captioning, and/or transcripts, it is imperative that you notify us immediately that you are planning to use videos. Our staff will work with you to ensure your course content is accessible. Here are some tips for you to consider on your end: Web Accessibility

Student Accessibility staff occasionally need to access courses in order to provide accommodations and ensure accessibility. It is imperative that if a service provider is accessing your course, including attending on zoom, that you allow them full access. Some of the common reasons for this access include sign language Interpreting, CART (communication access realtime translation), and Captioning. If you have questions about this please contact our office as soon as possible.

Additional FAQs

Student Accessibility recommends that faculty put statements in their syllabus and in other student communication locations, letting students know they are available to discuss disability and other student’s issues that may arise in their classes. The following are sample statements:

Sample Syllabus Statements Regarding Disability Accommodations:

  • Disability Accommodations: Qualified students with disabilities who will require disability accommodations in this class are encouraged to make their requests to me at the beginning of the semester either during office hours or by appointment. Note: Prior to receiving disability accommodations, verification of eligibility from Student Accessibility is required. Disability information is confidential.
  • Establishing Eligibility for Disability Accommodations: Students who feel they will need disability accommodations in this class but have not registered with Student Accessibility and Inclusive Learning Services should contact their office immediately. Students should contact Student Accessibility on the campus that your class is being held. Campus-specific location and contact information can be found on the Student Accessibility website. Student Accessibility offices are open 8 a.m. to 5 p.m. Monday – Friday. Check the Student Accessibility website for eligibility and documentation policies.

The Rehabilitation Act of 1973, Section 504, and the Americans with Disabilities Act (ADA) including the ADA Amendments of 1990 and 2008, mandate that ASU make facilities, educational and co-curricular programs, campus activities, and employment opportunities accessible to qualified individuals with disabilities.

Disability information is privileged and confidential. Students have a right to confidentiality when disclosing disabilities and expect confidentiality will be maintained. Disability information should be secured and accessed only by those “with a need to know”, e.g., a graduate assistant responsible for providing actual accommodations. Students are not required to divulge the nature of their disabilities to faculty and staff or provide them with copies of their disability documentation. They are required to provide faculty and staff a letter from Student Accessibility verifying registration and eligibility.

Under the ADA Amendment, an “individual with a disability” is someone who has a physical or mental impairment substantially limiting one or more major life activities, has a record of such an impairment, or is regarded as having such an impairment.

Yes. They have a legal responsibility to ensure each course, when viewed in its entirety, is accessible for qualified students with disabilities. Doing so necessitates planning ahead and considering that every class will have diverse learners, including students with disabilities. The ADA mandates students’ rights to accommodations and their right to file complaints through the Department of Education, Office of Civil Rights (OCR), and/or lawsuits through the Department of Justice, against the University, for financial reimbursement if these accommodations are not provided.

NOTE: Faculty and staff can ensure access to the greatest number of students in their classes and, in many cases, they can reduce the need for individualized disability accommodations, by incorporating the Principles of Universal Design for Instruction (UDI) and Learner Centered Education (LCE) into course materials design and technological development. For more information, contact the Center for Learning and Teaching Excellence (CLTE) on the Tempe campus at 480-965-9401 and the Student Accessibility office on your campus.

Interaction with students with disabilities is the same as with any other student. However, they usually self-identify because they require an accommodation. Keep in mind, not all students are at ease with this process. Listen, and ask questions only about how the disability will impact them in your class and about the accommodations they are requesting. To qualify for disability accommodations, students must be registered with their campus Student Accessibility office. Ask about their Student Accessibility registration status. If students are registered, they will have been assigned to a disability professional who can facilitate the accommodation process. Students who are not registered with Student Accessibility must be informed and referred to Student Accessibility to establish their eligibility for disability accommodations at ASU.

Approach the student as any other student having difficulty in class and inquire about what might be impacting progress. A student with a disability will likely disclose at this time, if difficulties are disability related. If this occurs, refer him/her to Student Accessibility. If a student doesn’t disclose a disability, faculty should not tell the student he/she might have a disability. We recommend providing the student with a list of campus resources, e.g., Student Success Center, Counseling and Consultation, etc., and including the DRC.

Consistency in standards for all students is the guide for response to such requests. If exceptions are not made for any student after-the-fact, none are required for students with disabilities. However, if exceptions are made for other students, requests from students with disabilities must also be considered.

Faculty/staff have a legal responsibility to provide reasonable and effective accommodations for qualified students with disabilities, as recommended by Student Accessibility. Consideration should be given to accommodating students in the manner requested. However, there may be effective alternatives. When essential elements of a course are clearly defined, the appropriateness of a requested accommodation is clear or can be negotiated, thus avoiding inconsistencies in standards that could open the door to litigation. NOTE: The laws protecting the rights of individuals with disabilities also protect the standards of the attending institutions. Students must meet essential course elements and follow established policies and procedures.

When faculty/staff receive a Student Accessibility text/book information request to facilitate alternative print conversions for qualified students in their classes, they must provide Student Accessibility requested information for textbooks. This means title, author, copyright, publisher, ISBN; and information for other required course reading materials, including a reading list (i.e., sequence of assigned chapters or sections and supplemental reading, not necessarily a syllabus) to the student or Student Accessibility by the required deadlines.

Lead time is essential for ordering, securing, and translating textbooks and other print materials into alternative print formats, e.g., Braille, large print, taped text, e-text, tactile charts, graphs, and diagrams. It is also essential for securing required print materials for Interpreter and Real Time Captioning (CART) provider preparation to ensure access to information for Deaf and hard of hearing students from the start of the semester.

Deadlines for compliance are specific, i.e., within ten days of receipt of the written request from Student Accessibility. This typically comes via email, during each priority enrollment period. By working closely with students and Student Accessibility, and meeting required deadlines, faculty and staff can facilitate access for students from the first day of class. NOTE: If Student Accessibility does not get information when requested, the academic department may be financially responsible for additional expenses incurred by Student Accessibility when contracting off-campus vendors for timely completion. For more information, see Student Accessibility policy: USI 701-07: Alternative Format Services at http://www.asu.edu/drcIn-class materials, e.g., reading lists, syllabus, handouts, overheads, videotapes, etc.: Faculty/staff have a legal responsibility to ensure that appropriate alternative formats are available to qualified students with disabilities along with their peers. Student Accessibility has resources for translating materials to assist faculty in meeting this obligation.

Assistive technology (AT), as identified by the Assistive Technology Act of 1988, is “… any item, piece of equipment, or product system, whether acquired commercially, modified or customized, that is used to increase, maintain, or improve the functional capabilities of individuals with disabilities.” Within LCE and UDI based instruction, AT is used to endow curriculum materials with the flexibility necessary to serve diverse learners. Assistive technology will not alter what you teach. Lesson objectives remain the same for every student. However, presentation of the lesson objectives may vary depending on an individual student’s skills and abilities.

Faculty and staff should be familiar with primary and alternate routes of evacuation and are responsible for directing emergency evacuation from their respective work areas. Unless given specific instruction to the contrary, they should:

  • Direct individuals with disabilities to avoid elevators, as elevators are operable by emergency rescue personnel only.
  • Guide individuals with disabilities who need assistance to the nearest exit or area of rescue (usually the stair landings) and if no smoke is present close any fire doors.
  • Let students know the first place rescue personnel will check for people needing evacuation assistance.
  • Leave the building and immediately notify the ASU Department of Public Safety of the location/s of the individual/s with disabilities in need of evacuation assistance.

The following are just some of the common learner-centered teaching techniques being used by many ASU faculty in their classes. These techniques improve learning for all students while facilitating access for students with disabilities:

  • Announcing in each class and on a syllabus, “…availability to privately discuss any needs, including disability accommodations” (for specific syllabus statement examples, or contact any campus Student Accessibility.)
  • Meeting with interpreters and computer-assisted real-time (CART) or voice to text providers periodically to ensure communication access.
  • Providing and adhering to a course syllabus which includes test/quiz dates and due dates for assignments.
  • Providing lecture outlines, notes, and/or copies of overheads for all students to reference during class.
  • Speaking clearly and slowing down if you typically speak quickly or have an accent.
  • Introducing each lecture with a brief overview of the previous class information.
  • Using verbal and visual highlighting for major concepts and terminology.
  • Giving assignments both orally and in written form.
  • Verbally describing or explaining charts, diagrams, and graphs.
  • Demonstrating new procedures, whenever possible.
  • Discussing information presented on the board or on transparencies.
  • Encouraging active use of office hours for information clarification.
  • Using cooperative learning techniques.
  • Encouraging students to tape lectures or pair up to share and discuss the day’s lecture notes.
  • Encouraging students to form study and discussion groups.
  • Being student-centered to create a low anxiety situation and optimal learning for the whole class.
  • Approaching teaching and learning from a multi-sensory perspective.
  • Encouraging peer learning and teaching.
  • Using and creating materials that focus on students’ experiences, opinions, and reactions.
  • Making sure course technology is accessible technology at point of purchase, e.g., computers, assistive listening equipment, captioned videos, in-class testing tools, etc. (Ask questions ahead of time.)
  • Assisting qualified students in finding student note takers or providing them with lecture notes.
  • Contacting Student Accessibility with questions and for assistance regarding individual student needs.
  • Preparing course notes, handouts, and overheads in advance and making them available to all students, in advance, through an accessible website (Contact: Samuel DiGangi, Associate Vice President, University Technology Office, 480-965-2047).
  • Using voluntary student response options when possible to allow for differences in student response time.
  • Incorporating and adhering to the Principles of Universal Design (UD) and Learner Centered Education (LCE) in all course materials, technological development and selection, e.g., DO-IT.
  • Working closely with and participating in programs and classes sponsored by the ASU Center for Learning and Teaching Excellence (CLTE).
  • Academic and career consultation.
  • Registration and advisement consultation and referrals.
  • Individualized accommodations recommendations, advocacy support, training and consultation.
  • Assistive technology support.
  • In-class note takers.
  • Alternative print format services (e.g., Braille, large print, e-text).
  • Non-standard academic testing accommodations.
  • Specialized equipment (e.g., assistive listening devices).
  • Sign language interpreting services.
  • Computer assisted real time (CART) or voice to text services.
  • Educational materials and lab equipment adaptations.
  • Lab aides.
  • Building and classroom access.
  • Campus and community referrals, e.g.,.
  • Department of Vocational Rehabilitation / Orientation and Mobility Services.
  • Career Services.
  • Academic Success Resources.
  • TRiO Student Support Services (SSS) (referrals available to qualified ASU students through the Tempe Student Accessibility office and on the West campus).

Yes. There is a Student Accessibility and Inclusive Learning Services office on each of the Tempe, West, Polytechnic and Downtown Phoenix ASU campuses, working closely with students, faculty, staff and each other to expedite answers to disability-related questions and concerns. Student-requested disability accommodations, such as Student Accessibility test proctoring, are provided on each campus. The Downtown Phoenix campus Student Accessibility office also provides consultation and recommendations to assist faculty and staff at the Tucson component of the School of Social Work. The Student Accessibility mission in conjunction with the University’s goals is to facilitate access for qualified students. As such, the Student Accessibility staffmembers are continually working to strengthen and develop interdepartmental and community relationships that support faculty and staff in the disability accommodations process. Please contact the Student Accessibility office on your campus for more information.