Individual Travel Grant
The GPSA Individual Travel Grant exists to support and promote the success of ASU graduate and professional student research and professional development by increasing ASU’s reputation as a Research Extensive Institution, promoting the ASU graduate and professional student community at large, and fostering opportunities for professional growth.
Program Overview & Eligibility Requirements
Blind Review Process
You MUST remove your name from any verbiage and/or documentation in your application. Failure to do so negates the blind review process and will result in disqualification of the application.
If your conference is an online/virtual event you must apply for the Virtual Conference Attendance Grant, rather than the Individual Travel Grant. For virtual events, applications must be submitted no later than 11:59 PM AZ time on the 1st day of the month, ONE month prior to the conference or event.
The table below provides the application submission deadlines for each month of travel. For example, if you are traveling on November 22, your application is due no later than September 1st at 11:59 PM AZ time.
You can apply no earlier than three funding cycles prior to your month of travel. Example, if traveling on November 22, you may choose to apply during the August funding cycle (due August 1). In this instance, you can request feedback, edit, and re-submit your application if not initially selected, but you MUST create a new application in ZoomGrants.
We encourage applicants to not wait until the evening of the 1st to submit their application. ZoomGrants could overload at this time, which could delay the time of submission past the deadline (11:59 PM). GPSA is not responsible for such delays, and applications submitted after the deadline are not eligible for funding.
The Travel Grant will cover costs of airfare, fuel/mileage if driving your own vehicle, ground transportation (taxi, shuttle services, trains, public transportation), hotels/lodging, meals, and event registration.
The cost of your meals can be calculated using the daily rate determined by ASU (per diem) for your destination. To determine this rate, visit https://cfo.asu.edu/traveler-resources. For international rates see: https://aoprals.state.gov/web920/per_diem.asp .
In February 2019 the ASU Study Abroad office instituted a $3 a day charge for insurance on all student travel to locations outside the United States. Students will pay out of pocket and will be reimbursed from the GPSA grant when they submit an expense report. This fee counts towards the $950 total. When registering your trip please select ‘Self Pay’ option when prompted.
The Travel Grant will NOT cover the cost of rental cars, phone calls, internet access charges, poster printing, or any expense prohibited by university policy. Expenses paid in cash are not reimbursable. Only pay with credit card or check.
One-Way Fares: If you decide to purchase two one-way airfares instead of a round-trip fare, you will need to print a quote of a round-trip fare at the time your one-way fares were booked, in order to demonstrate to the ASU Travel Department that the round-trip fare is in fact more expensive.
GPSA will not give travel advances for any reason.
If you are planning to drive your own vehicle and request mileage reimbursement, the ASU Travel Department now requires extra documentation:
At least 21 days prior to your departure date, you will need to print proof of airfare for your trip, to demonstrate to ASU that your mileage will cost less than flying. The Travel Dept will reimburse drivers for either a) the cost of airfare + $50 estimated ground transportation OR b) the calculated mileage expense, whichever is less.
Important Points to Note
Submitting an application for travel grant does not guarantee acceptance. In recent years, our travel programs have become highly competitive. Depending on the cycle and the funding program, approximately 40% of our applicants receive funding. A good application may be denied funding due to budget limitations.
Applicants are strongly encouraged to communicate with respect towards officers, staff members, or GPSA representatives in all correspondence. If you are unable to comply with this request you will be expelled from participating in all future travel grants for the current academic year. You will then be submitted to the Graduate College for disciplinary action in accordance with ACD 125.
How to Improve Your Application
Please note that this is a highly selective grant competition. Correctly completing an application does not ensure funding. Each month, many excellent applications are not selected for the grant because of the large number of requests submitted and the limited availability of funds. We encourage you to submit your application about three months prior to your travel date. Some months are less competitive than others.
If you are not selected for a Travel Grant, you may request feedback on your application and reapply if the deadline has not passed for your trip. Remember, applications are due by the 1st of the month, TWO months prior to the month of departure.
Applicants will be notified of the status of their application no later than the 30th of the month of the corresponding deadline. If an applicant does not receive an email notification, it is the applicant’s responsibility to inquire of his or her application status. Partial awards may be given.
Notification emails are sent to applicants approximately three to four weeks after each cycle deadline.
Please add to your address book the email email@example.com as notifications are sent directly from the ZoomGrants system.
Please note that all applicants for any GPSA program must submit their own unique, individual applications to all GPSA-funded programs. Students are not permitted to take any portion of content from prior student awardees or online sources (i.e., conference websites) for any reason whatsoever. Any student caught using the work (in any portion) from another student or online source, or copying their own material from a prior application, will be considered in violation of GPSA’s policy. Such action will prohibit the student in question from being eligible for the current application in consideration, and may inhibit eligibility for future GPSA funding applications. In summary, each application must be your own original work.
Given that we are a student entity within Arizona State University, GPSA mandates that all students act within the university’s academic integrity policy found here.
Please contact the GPSA Director of Travel at firstname.lastname@example.org.
OFFICE HOURS – Director of Travel, Nicholet Deschine Parkhurst, will be holding office hours by appointment (email email@example.com).
Office hours for Fall semester will be held weekly on a TBD date and time.
If you are having issues with ZoomGrants email firstname.lastname@example.org.
ZoomGrants™ is an online application management system that has become a powerful and intuitive ‘best practice’ for streamlining and simplifying the entire application process for grantmakers, scholarship providers, and many others. We are proud to be known as the easiest tool to use and for providing the best customer service in the industry.