Outdoor Events and Tabling

Clients should check in at  the Information Desk of the Polytechnic Student Union to receive their assigned table. Table reservations take place outside on Backus Mall. 

Clients should check in at  the Information Desk. One (1) table and two (2) chairs will be provided for the reserved table spot. 

If an organization requires power during their reservation, this request should be made at least three (3) business days in advance. Applicable fees may apply.

On the day of your reservation, you must visit the Student Pavilion front desk to check-in for your reservation.  You will retrieve your assigned one (1) table and two (2) chairs (if needed) for your tabling reservation at this time. 

The University Center staff will provide tables and chairs for use in tablings spaces that are reserved. One (1) table and two (2) chairs will be delivered no less than 30 minutes prior to a table reservation.

Any group that fails to scan the QR code to check in at the start and check out at the end of their tabling reservation will be subject to a $25 no-show fee. Group’s future tabling reservations and ability to request additional tabling space will be suspended until all applicable penalties have been paid in full.  

The sound system is a self-serve unit that can be reserved and picked up from the University Center Building Information Desk 30 minutes prior to the tabling reservation start time and must be returned to the same desk no later than 30 minutes after the end of the requests. Sound equipment must be signed out by an individual identified by the student organization. When signed out, the student organization is confirming financial responsibility for any damages or replacement of equipment required due to the group’s use. 

ASU is a public institution that is committed to free, robust and uninhibited sharing of ideas among all members of the University’s community. ASU contributes to healthy communities by serving as a place where members of the university community and campus visitors can come together to engage in expressive activities.

 Learn more here about how ASU welcomes free speech and find resources to support your engagement in a vibrant and active community of thinkers and learners.

Organizations and individuals are responsible for the removal of all equipment and trash by the end of their reservation time and are responsible for returning that area to the same condition it was prior to its use.Setups for stages, tents, fences, etc. should be an appropriate distance from sprinkler heads and trees to avoid damage. Staling of tents, canopies, or other equipment is prohibited without prior approval. 

No person shall injure, deface, remove, cut or damage any of the trees, plants, shrubs, turf or structures therein. The reserving party will be responsible for the repair and replacement of all damages.

Petitioning and distributing literature is permitted in reservable areas surrounding the exterior of Student Unions and Centers buildings, with an approved reservation only. To permit the free flow of traffic in and around Student Unions and Centers, persons authorized to distribute material are required to remain in assigned locations and may not circulate through other areas. 

 Petitioning and distributing literature is not permitted inside any Student Union and Centers except in conjunction with permitted use of meeting rooms.  Additional information may be found in the Student Services Manual under SSM801-04. 

No signage or ropes of any kind may be attached to trees. Postings are not permitted on trees, plants or objects in the landscape, lamp posts, exterior or walls, sidewalks, benches, windows or other surfaces not specifically designed for posting printed materials. 

No vehicles are permitted to drive or park on any lawns. Fire lanes must be accessible at all times. Vehicles may be driven only onto designated areas of outdoor spaces to deliver items.