FAQs

FAQs for Faculty and Staff

What are the expectations of being a Club Advisor?

What are the expectations of being a Club Advisor?

  • Advisors connect student clubs to the university by creating unified and inclusive experiences within a classroom environment and throughout ASU campuses.
  • Advisors actively guide students through various opportunities to develop emerging leaders and their leadership qualities.
  • Advisors serve as a bridge between students and the appropriate campus resources to provide students with overall support.
  • Advisors seek to improve and influence the overall welfare and well-being of each student and student club.
  • ● Below are some expectations that will make for a successful Primary Advisor whether the student club is physical based on an ASU campus or a virtual-only club:
    • Communication: Being available and responsive to club Officers communications through agreed-upon channels (Slack, email, phone, Zoom, etc). Supporting student communication efforts within specified student clubs and organizations. Communication with student organizations/clubs to determine overall event success and criticisms to utilize as guides for future events.
    • Attending Meetings: Actively participating with the club leadership. This may include general body meetings, executive board meetings, and more.
    • Attending Events: Partnering with your student club to plan safe and productive events. Attending large-scale organizational events and being the on-site staff liaison.

What is the difference between a Primary and Secondary Club Advisor?

What is the difference between a Primary and Secondary Club Advisor?

Primary Club Advisors create a cohesive and holistic experience that transcends the classroom by connecting the University’s learning experience with student clubs and organizations. Primary Club Advisors are required to be at any and all large scale events hosted by the student clubs they advise. This includes providing feedback for the student club to provide developmental opportunity. Refer to “What constitutes a “large scale event ?” for more information.

Secondary Club Advisors support the Primary Club Advisor in collectively guiding the student club while honing club advising skills. Secondary Club Advisors are to communicate with the student club as they provide support as needed. Secondary Club Advisors attend meetings when invited by club leadership, and attend events when possible. Secondary Club Advisors offer insight/feedback to student club related activities.

I’m interested in being a Primary Club Advisor, what are the requirements?

I’m interested in being a Primary Club Advisor, what are the requirements?

The Primary Club Advisor must serve ASU in the role of professor or lecturer with two years of experience at ASU (including: professor, associate professor, assistant professor, clinical professor, principal lecturer, senior lecturer, or lecturer) or as a staff member with at least three years of relevant student support experience.

I’m interested in being a Secondary Club Advisor, what are the requirements?

I’m interested in being a Secondary Club Advisor, what are the requirements?

Secondary Club advisors may include faculty with less than two years of experience at ASU as well as the research ranks, instructors, graduate students, or staff members with less than three years of relevant experience.

What if I’m a part-time staff member or a graduate student?

What if I’m a part-time staff member or a graduate student?

Experience as a part-time staff member or a graduate student/intern will count as 0.5 years and would still need to complete three years of experience to be considered a Primary Club Advisor. If a part-time staff member or a graduate student/intern does not meet the three year requirement they may serve as a Secondary Club Advisor.

How do I report my role and ASU experience?

How do I report my role and ASU experience?

This information will be collected during the registration process and may be verified through your direct supervisor or department.

Can a secondary adviser be a community member? (not affiliated with ASU)

Can a secondary adviser be a community member? (not affiliated with ASU)

A Secondary Club Advisor does have to have ASU affiliation in some capacity to directly support a club. Those apart of the ASU Community and not formally affiliated with the institution may still informally participate in a club's activities when invited, such as end of year ceremonies and events up to the broader public.

What is the time commitment of being a Club Advisor?

What is the time commitment of being a Club Advisor?

The time commitment varies by organization. There is not necessarily a required number of hours each work. Time commitment will depend on the needs of the organization. Asking the organization for an organization calendar will provide a good idea of what the time commitment will be. It is also highly recommended that Club Advisors speak with their student leadership during the renewal process about the needs of the club and what the time commitment may look like throughout the year.

How does being a Club Advisor benefit the club and ASU?

How does being a Club Advisor benefit the club and ASU?

Serving as a Club Advisor is a unique opportunity to mentor students and support students’ passions outside of the classroom. Club Advisors gain skills around coaching, navigating challenges, and learning how to support the development of students. Club Advisors can help students in their understanding of ASU policy and the ASU charter. Through this, Club Advisors create spaces accessible to all students in meeting the mission of ASU..

What constitutes a “large scale event”?

What constitutes a “large scale event”?

Any event that meets the requirements of the “Special Event Registry”. All Clubs are required to register/RSVP for all large scale events held by the student clubs via SunDevilSync and verified by the Primary Club Advisor.

How long is my term as Club Advisor?

How long is my term as Club Advisor?

Club renewal is annual. During renewal, Club Advisor terms are reviewed. Terms for Club Advisors are based on each individual club’s constitution and the needs of the group at the time. It is highly recommended that Club Advisors speak with their student leadership during this time of transition of student leadership to assess advising needs.

Is there training for advisors?

Is there training for advisors?

The Student Engagement team will provide training and professional development opportunities throughout the academic year to support advisors.

Who do I reach out to if I have questions?

Who do I reach out to if I have questions?

You can contact the Student Organization team for questions.

FAQs for Student Leaders

What are the expectations of being a Club Advisor?

What are the expectations of being a Club Advisor?

  • Advisors connect student clubs to the university by creating unified and inclusive experiences within a classroom environment and throughout ASU campuses.
  • Advisors actively guide students through various opportunities to develop emerging leaders and their leadership qualities.
  • Advisors serve as a bridge between students and the appropriate campus resources to provide students with overall support.
  • Advisors seek to improve and influence the overall welfare and well-being of each student and student club.
  • ● Below are some expectations that will make for a successful Primary Advisor whether the student club is physical based on an ASU campus or a virtual-only club:
    • Communication: Being available and responsive to club Officers communications through agreed-upon channels (Slack, email, phone, Zoom, etc). Supporting student communication efforts within specified student clubs and organizations. Communication with student organizations/clubs to determine overall event success and criticisms to utilize as guides for future events.
    • Attending Meetings: Actively participating with the club leadership. This may include general body meetings, executive board meetings, and more.
    • Attending Events: Partnering with your student club to plan safe and productive events. Attending large-scale organizational events and being the on-site staff liaison.

What is the difference between a Primary and Secondary Club Advisor?

What is the difference between a Primary and Secondary Club Advisor?

Primary Club Advisors create a cohesive and holistic experience that transcends the classroom by connecting the University’s learning experience with student clubs and organizations. Primary Club Advisors are required to be at any and all large scale events hosted by the student clubs they advise. This includes providing feedback for the student club to provide developmental opportunity. Refer to “What constitutes a “large scale event ?” for more information.

Secondary Club Advisors support the Primary Club Advisor in collectively guiding the student club while honing club advising skills. Secondary Club Advisors are to communicate with the student club as they provide support as needed. Secondary Club Advisors attend meetings when invited by club leadership, and attend events when possible. Secondary Club Advisors offer insight/feedback to student club related activities.

How do I know if my Primary Advisor meets the requirements of being a Club Advisor?

How do I know if my Primary Advisor meets the requirements of being a Club Advisor?

Speak directly with your advisor. The requirements are listed below in the “Experience” section of this FAQ. You can also contact your campus contact for more information.

Am I required to have a Primary and a Secondary Advisor?

Am I required to have a Primary and a Secondary Advisor?

No. You are only required to have a Primary Advisor.

What are the requirements for being a Primary Advisor?

What are the requirements for being a Primary Advisor?

The Primary Club Advisor must serve ASU in the role of professor or lecturer with two years of experience at ASU (including: professor, associate professor, assistant professor, clinical professor, principal lecturer, senior lecturer, or lecturer) or as a staff member with at least three years of relevant student support experience.

What are the requirements for being a Secondary Advisor?

What are the requirements for being a Secondary Advisor?

Secondary Club advisors may include faculty with less than two years of experience at ASU as well as the research ranks, instructors, graduate students, or staff members with less than three years of relevant experience.

Can a part-time staff member or Graduate Student serve as an advisor?

Can a part-time staff member or Graduate Student serve as an advisor?

Experience as a part-time staff member or a graduate student/intern will count as 0.5 years and would still need to complete three years of experience to be considered a Primary Club Advisor. If a part-time staff member or a graduate student/intern does not meet the three year requirement they may serve as a Secondary Club Advisor.

Can a secondary adviser be a community member? (not affiliated with ASU)

Can a secondary adviser be a community member? (not affiliated with ASU)

A Secondary Club Advisor does have to have ASU affiliation in some capacity to directly support a club. Those apart of the ASU Community and not formally affiliated with the institution may still informally participate in a club's activities when invited, such as end of year ceremonies and events up to the broader public.

What is the time commitment of being a Club Advisor?

What is the time commitment of being a Club Advisor?

The time commitment varies by organization. There is not necessarily a required number of hours each work. Time commitment will depend on the needs of the organization. Asking the organization for an organization calendar will provide a good idea of what the time commitment will be. It is also highly recommended that Club Advisors speak with their student leadership during the renewal process about the needs of the club and what the time commitment may look like throughout the year.

How does being a Club Advisor benefit the club and ASU?

How does being a Club Advisor benefit the club and ASU?

Serving as a Club Advisor is a unique opportunity to mentor students and support students’ passions outside of the classroom. Club Advisors gain skills around coaching, navigating challenges, and learning how to support the development of students. Club Advisors can help students in their understanding of ASU policy and the ASU charter. Through this, Club Advisors create spaces accessible to all students in meeting the mission of ASU..

What constitutes a “large scale event”?

What constitutes a “large scale event”?

Any event that meets the requirements of the “Special Event Registry”. All Clubs are required to register/RSVP for all large scale events held by the student clubs via SunDevilSync and verified by the Primary Club Advisor.

How long is the Club Advisor term?

How long is the Club Advisor term?

Club renewal is annual. During renewal, Club Advisor terms are reviewed. Terms for Club Advisors are based on each individual club’s constitution and the needs of the group at the time. It is highly recommended that Club Advisors speak with their student leadership during this time of transition of student leadership to assess advising needs.

Is there training for advisors?

Is there training for advisors?

The Student Engagement team will provide training and professional development opportunities throughout the academic year to support advisors.

Who do I reach out to if I have questions regarding advisors?

Who do I reach out to if I have questions regarding advisors?

You can contact the Student Organization team for questions.